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How should I go about choosing a Copy Machine for my office?

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Many businesses pay upwards of $100,000 for a copy machine, so it is important that your company makes a wise decision in purchasing a copy machine for the office. You want a copy machine that exactly fits the needs of your workplace.

The different types of copy machines (analog vs. digital, black and white vs. color, business vs. office) have been described earlier, so consider what kind of copy machine you want. If you choose (as most businesses do) a digital copy machine, you will then need to decide if you want to use your copy machine as a printer and scanner as well as a copier, and if you do, you will need to ensure that you purchase a copy machine that is compatible with your network.

Consider what copier features are essential, desirable, and superfluous for your business. If your office does a great deal of copying, consider getting an especially large paper tray and a top loader, as well as a machine that allows you to copy and print on many different paper sizes. Think about the volume and speed you want from your copy machine. You may also want to purchase a copy machine that allows you to add on features in the future. Regardless of what features you want, however, you will likely be able to find a copy machine that meets your needs.

Finally, when you know what you want, start talking to and researching individual dealers. Talk to other companies that have purchased copy machines in the past. Use consumer reports. Compare prices and evaluate whether your price range is realistic. Take advantage of opportunities to actually test the copy machine you are offered, and, above all, make sure you are comfortable with your copy machine dealer.

Next Page: What do I look for in a Copy Machine dealer?

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