When performance assessments are presented in a professional manner, focusing on observed, measurable behavior, both management and employee are able to offer insight into the employee’s performance. Feedback that is timely and specific will give the employee the tools necessary to achieve success. Knowing what is expected is the key to achieving the anticipated result.
Ideally, both supervisor and employee should complete independent assessments of the employee’s performance prior to the assessment interview. Utilization of a standard assessment form, whether the form is purchased from an outside source or developed internally, allows both parties to assess the same expectations. An employee’s job description should be included in the assessment package.
Allow the employee at least two weeks prior to the assessment interview for completion of the assessment package. This allows the employee and employer time to objectively assess expectations, evaluate possible areas of needed improvement, and to formulate a plan for implementing those changes. Managers should be open to ideas from the employee just as an employee is expected to be open to the opinions of management.
Avoiding the annual performance assessment leads to mismanagement of time and resources due to a lack of efficient planning, and yet many organizations fail to utilize this effective tool. An average performance assessment should last from 30 minutes to an hour and this short amount of time, once a year can ensure that the needs of both employee and employer are being met.